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Introduction to Exchange Server

You can get email access almost from any source on the internet. But you have to consider a few things that are fundamental for every company.

According to a recent study by Symantec and Gartner (http://www.itworld.com /Webcasts /bytopic/3/index.html), most companies consider email to be a mission critical application. In addition, the study stated, up to 75% of a company’s intellectual property resides in email and other messaging applications. Likewise, 75% of fortune 500 litigation involves email related discovery, and at the time of the study, 79% of companies accepted email messages as confirmation of transactions.

As critical as email is to most companies though, it is important to remember that a company’s mail servers are a part of the company’s infrastructure, and are not usually directly related to the products or services that the company offers to its customers.

To be successful, it is important for a company to focus as many of its resources as possible on the business itself, and its core competencies. In any business, a portion of the company’s financial and human resources are invested in establishing and maintaining the company’s underlying infrastructure (such as email, telephone, electricity, etc.). In most cases, this infrastructure is necessary for doing business, but does not directly produce revenue. In essence, the infrastructure is a necessary expense.

The bottom line is that if a company can minimize the costs of doing business and maximize the focus of its resources on its core competency, then the company will be more profitable and successful. As such, it makes sense to examine infrastructure related expenses, and see if they can be reduced through integration. Often times, integration for a company can provide a better service than what can be provide outsourcing, but at a lower cost, and with less complexity. This not only reduces costs, but it also frees up staff to focus on the company’s business objectives.

All emails generating out or your mail server will be copy to a specific alias that only you will have access to monitor your company’s email. Regardless if any user deletes an email, your private alias will have a copy of such email that you can later utilized for informational purposes or archive retrieved.

All your company’s calendar can be access by you and those that needs to work around schedules to optimize your company’s communication and performance. A central address book and public folder will be created to share information as well. All users will also have the ability to create auto reply whenever is necessary such as vacation times.

Your emails will be generated and received by your server which will provide an enhance security. If a user such as what happen to Raquel that the PC hard drive fails, the emails will not be lost but rather will always be stored on the server. Whenever a user needs to access their email from another location or computer, they will be able to access and work in real time with all the features of outlook over the web.